§ 2-263. Bidding procedure.

For all purchases and sales requiring invitation for bids, the following procedure shall be followed:

(1)

Notice inviting bids:

a.

Newspaper. Notice inviting bids shall be published once in at least one newspaper published in the county, and having general distribution in the city, at least 12 days preceding the last day set for the receipt of bids.

b.

Contents of notice. The newspaper notice required herein shall include a general description of the articles to be purchased or sold or the contractual services desired, shall state where bid blanks and specifications may be secured, and the time and place for opening bids.

c.

Private solicitation of bids. The purchasing agent may solicit either oral or written bids or quotations for open market pricing or sale, but shall use all reasonably available and current bidders' lists. All oral bids or quotations in excess of $5,000.00 shall be confirmed in writing.

d.

Prebid conference. A prebid conference will be held whenever practicable.

(2)

Sealed bids. Bids shall be required to be submitted to the purchasing agent in a sealed envelope, the outside of which shall be clearly labeled to show that it contains a bid.

(3)

Opening. Bids shall be opened in public at the time and place stated in the notices.

(4)

Tabulation. A tabulation of all bids received shall be made and shall be available for public inspection.

(Code 1981, § 8-27; Ord. No. 1997-22, § 3, 5-6-1997; Ord. No. 2004-15, § 3, 7-20-2004; Ord. No. 2006-35, § 1, 9-19-2006)